Welcome! Microsoft SharePoint is a web-based collaborative platform used to create and maintain web sites and collections of information. SharePoint is used as a platform to build upon the features of some of our Central Support products, such as Skyvera Social, EPM Live, and Bonzai Intranet. Throughout this article, you will learn the basic concepts and terminology when working with SharePoint.
Navigate through this article by clicking on each tab below:
Microsoft SharePoint is a web-based collaborative platform that integrates with Microsoft Office. Launched in 2001, SharePoint is primarily sold as a document management and storage system, but the product is highly configurable and usage varies substantially among organizations. SharePoint may be used as:
- A collaboration site.
- A documentation storage site.
- A workflow automation site.
- An intranet.
SharePoint is not an application in itself like Word or Excel. It is not even a suite of applications like Microsoft Office. Microsoft SharePoint is more than simply an application or program. SharePoint is what's called a platform, installed on a server and users connect to the server to create sites for different usage.
SharePoint allows users to:
Why is SharePoint used in Central Support?
Since SharePoint is a platform to build collaborative sites with customized functionalities and capabilities, it has been used as a foundation to build upon four products (as of 2019) in Central Support:
- Skyvera Social is a collaborative platform built upon SharePoint for companies that wish to create a social community for their employees with access to collaboration tools and search capabilities.
- Skyvera Smart Routines is a process automation platform built to work with SharePoint and SAP aimed at uniting people and processes with the concept of self-serve for HR processes like onboarding, benefits enrollment, and others.
- EPM Live is an enterprise portfolio management platform built upon SharePoint to leverage project management and collaborative tools for projects and teams of all sizes.
- Bonzai Intranet is a collaborative platform built upon SharePoint for companies that aim to simplify processes and configuration needed to get an intranet up and running.
Microsoft SharePoint editions can be classified by their deployment method:
SharePoint Server is provided to organizations that seek greater control over SharePoint's behavior or design. This product is installed on a customers' IT infrastructure. It receives fewer frequent updates but has access to a wider set of features and customization capabilities. There are three editions of SharePoint Server:
|SharePoint Foundation (free), was discontinued in 2016.||SharePoint Standard, which has the following features:
||SharePoint Enterprise, which offers the same features as Standard plus Insights such as:
Microsoft SharePoint versions released so far which are pertinent to Central Support (as of 2019) are:
- Check this link to review the main features and learn more about SP 2010.
- Check this link to review the main features and learn more about SP 2013.
- Check this link to review the main features and learn more about SP 2016.
SharePoint sites are constructed in hierarchies.
A subsite can inherit permissions, resources, and security settings from its parent site, making it easy to create new sites quickly. If you use a site template created from the parent site, the subsite can also inherit visual styles and page layouts. Thus you can maintain consistent styles and policies, and apply any changes efficiently.
The top level in the hierarchy is the site collection. Each site collection can have its own database and security model. There is always one top-level root site in the site collection, under which a hierarchy of subsites can be built.
The following guidelines show the relationship between SharePoint Server sites and site collections, and content databases:
- All content in a site collection must be stored in a single content database.
- You can't store a site collection's content across multiple content databases.
- You can scale up content databases that support a site collection.
- You can also scale-out a content database at the web application level to support additional site collections.
- A site collection can exist in only one content database, but one content database can host the content for multiple site collections.
- A site can't exist outside of a site collection and can only exist in one site collection but a site collection can host many sites.
A site collection is used to host sites that have something in common. For example, the sites might be in a common administrative boundary or share common branding. The site collection might be created to house all the sites and content for a business unit. Or, a single site collection might have become too large to manage, and it must be split into smaller ones. Lastly, some site collections are created exclusively to host specific SharePoint Server functionalities, such as Enterprise Search Center or to host My Sites.
SharePoint Server supports two types of site collections:
- Host-named site collections allow users to assign custom names to each site collection that you create in a web application. For example, you can have two site collections in the same web application addressed like this:
- Path-based site collections allow the subsites in the site collection to share a root or parent URL (DNS name). For example, Team A could have a site collection at
http://contoso.com/sites/teamA, and Team B would have a site collection at
http://contoso/sites/teamB. All sites in either site collection would have the
/teamBroot. The only way to have a different URL root is to create a different web application.
Every site collection starts as a single, top-level site. Because it is a site, its structure and functionality are based on a site template.
SharePoint Server provides many site templates, plus users can also create and use their own as needed. The following are some of the most common site collection templates that are available in SharePoint Servers 2016:
|Team Site: A place to work together with a group of people.|
|Blog: A site for a person or team to post ideas, observations, and expertise that site visitors can comment on.|
|Project Site: A site for managing and collaborating on a project. This site template brings all status, communication, and artifacts relevant to the project into one place.|
|Community Site: A place where community members discuss topics of common interest. Members can browse and discover relevant content by exploring categories, sorting discussions, by popularity or by viewing only posts that have the best reply. Members gain reputation points by participating in the community, such as starting discussions and replying to them, liking posts, and specifying best replies.|
|Document Center: A site to centrally manage documents.|
|Records Center: This template creates a site designed for records management. Records managers can configure the routing table to direct incoming files to specific locations. The site also lets you manage whether records can be deleted or modified after they are added to the repository.|
|Business Intelligence Center: A site for presenting Business Intelligence content.|
|Enterprise Search Center: A site focused on delivering an enterprise-wide search experience.|
|Enterprise Wiki: A site for publishing knowledge that you capture and want to share across the enterprise.|